What We Do
The business office can help with purchasing and reimbursement processing for library operations, travel / booking assistance, financial reporting, budget planning, ledger management.
We also manage Facilities and IT.
Who We Are
- Blair Dunckel, Director of Library Operations
- Shannon Mominee, Facility Manager
- Rashid Siddiqui, System Manager
- Gretchen Graff, Business Manager
- Stephanie Matvey, Accounting Assistant III
How can we help?
I’m planning to travel for business (link to page with the following)
Blurb about traveling for university business
University resources & guidelines for travel
How do I get started with CTP/Concur, the university travel booking system?
Can the business office help me to book my travel?
How do I apply for a travel advance? (write some language about when this makes sense to use)
What is the process for getting reimbursed?
What is an acceptable receipt?
Travel Detail form (link to downloadable form)
Guide to calculating mileage and per diem.
List travel related expenses that are typically approved - examples of things that need special approval
I’d like to pursue a professional development activity.
Intro blurb about professional development support at the library.
How do I request use of my professional development funds?
What should I do next after I get my professional development request approval notice?
Does your professional development activity involve traveling? If so, visit our travel page to learn more. (Link back to travel page)
I need to buy something for the work that I’m doing here.
Blurb about purchasing at the library.
How do I request something to be purchased for the work that I do?
How to describe your business purpose for a request
How do I purchase something through an internal CMU vendor?
How do I order business cards?
How do I request catering or business meals?
When do procurement requests need to be routed through the University Contracts Office?
When do you need comparative bids for a purchase, and what do you need to complete this task?
I already purchased something for work and need to be reimbursed.
Blurb about reimbursement basics - ask before buying. First route is for us to try to buy for you (to save the tax exemption and a bunch of paperwork).
What is the process for getting reimbursed?
What is an acceptable receipt?
How to describe your business purpose for a request
I’m a part of a new activity for the library that may have expenses. How do I start to plan for it?
Start with a budget consultation with us.
Blurb about university budgeting cycles.
Visit Project Management office for task planning advice.
I need some basic office supplies.
Check with Anne to see how she’d like to manage this.
How do I request supplies from our library office supply closet?
Inventory list
Other inventory for tabling and small events? Thinking table cloths, large clip boards, white board markers, etc
I need assistance with my computer or the software on it.
Blurb about DSP, contacts, etc
How do I request a computer repair?
How do I request computer peripherals, like a new mouse, headphones, etc.
Link to supported telecom devices
I’m interested in hiring a student.
How do I hire a student?
I need assistance with a building issue or need furniture moved/arranged.
How do I request FMS service?
I'm interested in applying for a grant, what should I do first?
[Gretchen got draft text from Leslie,but this still needs some refinement - please don’t post yet: https://docs.google.com/document/d/1t1m7w5_9jnCSKFd10gyVbJOul53h71lI/edit] Will edit in November.
General FAQs
What do the parts of a general ledger oracle string mean?
Library professional membership list
I got the “Please Wait” screen when I opened my Adobe attachment - what should I do?