not totally sure but probably some text from here should be taken?
https://unilib.library.cmu.edu/policies/travel
this page should describe when it would be appropriate to use the reimbursement form: https://airtable.com/appQZ5yt1MQNMlTvY/shr7mLIEN9ZQi7eRn
much of that text is already in the airtable but perhaps it should be moved out?